Meeting and Event Request Form

What are you planning?

What are you planning? Event Meeting
Meeting Day
Meeting Date Meeting Date / MM / DD YYYY
Set Up Start Time Set Up Start Time : HH MM AM/PM
Set Up End Time Set Up End Time : HH MM AM/PM
Meeting Start Time Meeting Start Time : HH MM AM/PM
Meeting End Time Meeting End Time : HH MM AM/PM
Estimated Number of Attendees
Name Name First Last
Department
Extension
Email
Meeting Purpose/Brief Description
Preferred Building and Room
Alternate Building and Room
Recurring Meeting?

Recurring Meeting? No Yes
If yes, please provide information about the frequency per academic year:
Set Up Information (Additional trashcans, registration table, extra seating, room set up - classroom, seminar, theater seating, u-shape, etc.).
May not be applicable to all rooms.
AV Equipment/Services Required?

AV Equipment/Services Required? No Yes
If yes, after you submit this form, Media Services will contact you regarding your request. Please provide a brief description of AV Equipment/Service needs in the text box below.
Catering Required?

Catering Required? No Yes
If yes, after you submit this form, Bon Appetit will contact you regarding your request. Please provide a brief description of catering needs in the text box below.
Comments
Event Day
Event Date Event Date / MM / DD YYYY
Is this a consecutive, multi-day event?

Is this a consecutive, multi-day event? No Yes
If yes, please provide start and end dates for your multi-day event.
Set Up Start Time Set Up Start Time : HH MM AM/PM
Set Up End Time Set Up End Time : HH MM AM/PM
Event Start Time Event Start Time : HH MM AM/PM
Event End Time Event End Time : HH MM AM/PM
Estimated number of attendees
Name Name First Last
Department
Extension
Email
Event Purpose/Brief Description
Please check if minors (under the age of 18) who are not enrolled at The Claremont Colleges are the primary participants in this event.

Please check if minors (under the age of 18) who are not enrolled at The Claremont Colleges are the primary participants in this event. No Yes
Please check if the majority of participants are not affiliated with CMC (not CMC students, faculty, staff, alumni, parents, volunteers, donors).

Please check if the majority of participants are not affiliated with CMC (not CMC students, faculty, staff, alumni, parents, volunteers, donors). No Yes
Preferred building and room
Alternate building and room
Set Up Information (Additional trashcans, registration table, extra seating, room set up - classroom, seminar, theater seating, u-shape, etc.).
May not be applicable to all rooms.
AV Equipment/Services Required?

AV Equipment/Services Required? No Yes
If yes, after you submit this form, Media Services will contact you regarding your request. Please provide a brief description of AV Equipment/Service needs in the text box below.
Catering Required?

Catering Required? No Yes
After you submit this form, Bon Appetit will contact you regarding your request. Please provide a brief description of catering needs in the text box below.
Comments: